Room usage

Reservations are required for use of conference rooms & facilities. Rooms are reserved via Google Calendar by faculty, staff, and students. For a list of available rooms and instructions on how to add room calendars to your Google Calendar see Rooms and Spaces.

Carnegie Mellon University Silicon Valley (CMU-SV) facilities are provided exclusively for CMU-SV business use. Business uses may include, but are not limited to:

  • Carnegie Mellon University classes
  • Staff/Faculty meetings
  • Student meetings
  • Student activities/events

Policy for reserving a room

If you have questions about booking a room or have an issue when using a room you have booked, please contact facilities@sv.cmu.edu.

There are several types of usable space on campus for meetings, studying, and events: Classrooms, Conference Rooms, Meeting Rooms, and Shared Study Space. Choose space based on how many people you need to accommodate and equipment needed.

Classrooms (Rooms 109, 110, 118, 211, 212, 227*)

Classrooms can be reserved by faculty & staff. Classroom use for students is by request only. Request these rooms only if video conferencing or broadcasting capabilities are needed, or for groups of more than 12. If you require special room set-up in a classroom contact facilities@sv.cmu.edu at least two weeks in advance.

*Note: Classroom 227 can be used as student study space when class is not in session. Check the room schedule posted outside the door for availability. Please do not move the chairs around.

Conference rooms (Rooms 107, 129A, 129B, 228, 230)

Conference rooms have a table/chairs, phone, monitor and white board. You can connect remote participants by phone. Several have an integrated computer with HD webcam. Students can reserve for academic team projects or presentations.

*Note: Conference Room 107 is reservable by staff/faculty only. If the room is not occupied, students are free to use the room for 30-60 minutes but must be prepared to vacate the room immediately should a staff or faculty member arrive for a meeting in the room.

Meeting rooms (Rooms 123, CMIL 132*, 208, 224)

Meeting rooms have a table, chairs, and a white board. Students can reserve for quick team meetings, interviews (done from laptop), and student organization meetings.

*Note: CMIL 132 is our large meeting room and may only be reserved for group meetings, not for interviews or individual use. CMIL 132 is reserved by request and approval from Facilities. Contact facilities@sv.cmu.edu . When CMIL 132 is not reserved, students are free to use the room as an extension of the lounge and the door should remain open.

Reserving conference and meeting rooms

Conference and meeting rooms can be reserved by faculty, staff, and students via Google Calendar. When reserving on Google Calendar please note the following:

  • Conference and meeting rooms should only be used by groups of three or more people. Rooms are not for individual use to study or eat meals alone. Meetings of fewer people should use "shared study space” (see below).
  • On the reservation, include and invite the names of all people attending the meeting. Exceptions allowed for approved individual use, such as interviews.
  • Rooms can be reserved up to two weeks in advance. Student room bookings beyond two weeks require Facilities approval. Contact facilities@sv.cmu.edu.
  • Room reservations may be up to two hours maximum. Student meetings longer than two hours require Facilities approval. Contact facilities@sv.cmu.edu.
  • Give your meeting a descriptive title. 
  • Include any setup or testing time in your room request, as the prior event may last until the start of your meeting or the following event may start immediately after yours ends.
  • Arrive on time for your meeting. If you are over 10 minutes late to your scheduled time in the room, others are free to use the room.
  • Recurring Meetings: If students require a recurring meeting it must be approved by Facilities. Contact facilities@sv.cmu.edu. If there is a recurring reservation for a meeting not regularly held, it is subject to cancellation.
  • A conference room may decline your room reservation after the initial reservation due to schedule conflict. However, you will be notified by email of the rejection so you can locate a new room. In addition, if Facilities determines a reserved room is needed for campus use you will be contacted by Facilities to move your meeting to a different room.

If you don't find an answer to your question on this list, or have a special request, please contact facilities@sv.cu.edu 

Shared study space

These non-reservable spaces are available on a first-come, first-served basis.

  • Open Spaces (Room 129 and CMIL)
  • Outdoor Spaces. Enjoy California’s temperate weather! Study and hold quick or small meetings outside on the back patios.
  • For quiet study space, there are lounge spaces and study tables next to the elevator on the second floor as well as the hallways outside classrooms 109/110, 211, and 118. Please remain quiet in these spaces so as not to disturb classes that are in session.

Code of conduct rules

  • Do not occupy a room you haven’t reserved. If you are found occupying a room you haven't reserved, you will be asked to vacate the room immediately.
  • Do not leave your belongings at a table to save space for yourself to come back later.
  • Please respect end times. Vacate the room promptly, as others may have the room after you.
  • Be courteous to others. Clean up the space including papers and trash and return furniture to the original arrangement. Wipe up any food or drink spills. Leave the space ready for the next person.