Room Usage

Reservations are required for use of conference rooms & facilities. Rooms are reserved via Google Calendar by faculty, staff, and students. For a list of available rooms and instructions on how to add room calendars to your Google Calendar see Rooms and Spaces.

Carnegie Mellon University Silicon Valley (CMU-SV) facilities are provided exclusively for CMU-SV business use. Business uses may include, but are not limited to:

  • Carnegie Mellon University classes
  • Staff/Faculty meetings
  • Student meetings
  • Student activities/events
  • Affiliate group meetings (with Carnegie Mellon University sponsorship)

Policy for Reserving a Room

There are several types of usable space on campus for meetings, studying and events: Classrooms, Conference Rooms, and Shared Study Space. Choose space based on how many people you need to accommodate and equipment needed.

Classrooms (Rooms 109, 110, 118, 211, 212)

Classrooms can be reserved by faculty & staff. Classroom use for students is by request only. Request these rooms only if video conferencing or broadcasting capabilities are needed, or for large groups of more than 12. 

Conference and Meeting Rooms

Conference rooms should only be used by groups of 4 or more people. Meetings for fewer people should use “shared study space” (see below).

Conference rooms can be reserved by faculty, staff, and students via Google Calendar. When reserving on Google Calendar:

  • Give your meeting a descriptive title. ("Group Meeting" is not a descriptive title.)
  • Room reservations may be up to 3 hours maximum.
  • Include any "setup/test" time in your room request, as the prior event may last until the start of your meeting or the following event may start immediately after yours ends.
  • Recurring Meetings: Please be mindful of end dates to your recurring meetings. Cancel the meeting if it will not take place to free the room for others to use. If there is a recurring reservation for a meeting not regularly held, it is subject to cancelation.
  • A conference room may later decline your room reservation after the initial reservation. However, you will be notified by email of the rejection so you can locate a new room.

Shared Study Space

Both Bldg 19 & 23 have Shared Study Space. These areas are good for small meetings of fewer than 3 people. These non-reservable spaces are available on a first-come, first-served basis.

  • Masters Study Rooms in Bldg 19
  • Open Spaces (Bldg 23, Room 227 & Room 129 and Bldg 19 "Bay Room")
  • Study Carrels (Bldg 19, Rooms 1003 & 1005)
  • For small, quiet meetings of less than 15 minutes there are lounge spaces in Bldg 23: next to the elevator on the second floor as well as outside Room 110 and Room 118.

Code of Conduct Rules

  • DO NOT occupy a room you haven’t reserved.
  • DO NOT leave your belongings at a table or in a cubicle to save space for yourself to come back later.
  • RESPECT end times. Vacate the room promptly, as others may have the room after you.
  • Be COURTEOUS to others. CLEAN UP the space of papers and trash and return furniture to the original arrangement. Wipe up any food or drink spills. Leave the space ready for the next person.